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‘Work to prevent theft of identity'
The Wisconsin Register of Deeds Association along with the State Vital Records Office is continually working to prevent identity theft. One of the most commonly used documents for fraud is a birth record. It is because of this, Wisconsin State Statutes make it illegal to photocopy a vital record and use it as legal proof of birth.
To help ensure that birth records are not photocopied our office is distributing new forms for school, sporting, or any other organized function that requires proof of birth and age. The person filling out the form will be responsible for viewing a certified copy of a birth certificate, returning the certified copy to the submitter and to attest it was viewed.
It is important to note, even these forms need to be handled and disposed of with care. The form contains much of the information on the certified record, so there is always a risk of fraudulent use of information. It is, however, safer than having copies or the actual certified birth record stored in unsecured locations.
If you have any questions or would like a copy of this form, please feel free to contact our office at (608)757-5641.
Randy Leyes
Rock County Register of Deeds
To help ensure that birth records are not photocopied our office is distributing new forms for school, sporting, or any other organized function that requires proof of birth and age. The person filling out the form will be responsible for viewing a certified copy of a birth certificate, returning the certified copy to the submitter and to attest it was viewed.
It is important to note, even these forms need to be handled and disposed of with care. The form contains much of the information on the certified record, so there is always a risk of fraudulent use of information. It is, however, safer than having copies or the actual certified birth record stored in unsecured locations.
If you have any questions or would like a copy of this form, please feel free to contact our office at (608)757-5641.
Randy Leyes
Rock County Register of Deeds
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